Childbirth Preparation Checklist Excel Template — Hospital Bag, Postpartum, and Birth Admin

Preparing for childbirth is more than packing a hospital bag. Around the due date, families need to coordinate hospital travel, contacts, postpartum recovery, newborn checks, birth registration, and support applications. This template helps you track childbirth preparation in one shared Excel workbook.

This workbook is not medical advice. If you have bleeding, suspected fluid leakage, decreased fetal movement, severe headache, vision changes, trouble breathing, chest pain, or thoughts of harming yourself or the baby, contact your hospital or emergency services immediately.

Key Features

✅ Preparation Dashboard

• Enter the due date and see D-day automatically
• Track total tasks, completed tasks, and progress rate
• See the count of urgent warning rows
• Yellow input cells clearly show what users should edit

📋 Timeline Checklist

The checklist is grouped into 4-8 weeks before birth, 1-3 weeks before birth, and after birth.

Phase	Key Tasks
4-8 weeks before	Confirm hospital route, organize medical notes, start packing
1-3 weeks before	Finalize hospital bag, install car seat, confirm older-child care
After birth	Monitor mother and newborn, prepare birth registration, apply for support

The status column uses dropdowns: Not Started, In Progress, Done, and N/A.

🧳 Hospital Bag List

Items are grouped for the mother, support person, and baby.

• Mother: ID, pregnancy notebook, admission guide, nursing-friendly clothes, hygiene items, feeding supplies
• Support person: ID, change of clothes, toiletries, charger, hospital contacts
• Baby: going-home outfit, swaddle, blanket, diapers, newborn car seat

☎️ Family Contact Sheet

During labor and immediately after birth, it matters who calls whom. The contact sheet keeps hospital, emergency unit, support person, family helper, older-child care, public health center, and community center contacts in one place.

🩺 Postpartum Warning Signs

The postpartum sheet summarizes key warning signs to review with family:

• Heavy bleeding or large clots
• Shortness of breath, chest pain, fast heartbeat
• Severe headache, vision changes, severe swelling
• Fever, chills, foul-smelling discharge
• One-sided leg pain, swelling, redness, or warmth
• C-section wound concerns
• Severe anxiety, self-harm or harm-to-baby thoughts
• Newborn poor feeding, fever, breathing trouble, or worsening jaundice

🏛️ Korean Birth Admin Tasks

The admin sheet covers birth registration, Government24 Happy Birth applications, mother-newborn health management service, local birth grants, leave paperwork, and health insurance checks.

How to Use

Step 1: Fill the Overview Sheet

Enter due date, birth hospital, clinician, and support person. Changing the due date automatically updates task due dates in the checklist.

Step 2: Update Checklist Status

Use the Checklist sheet to assign owners and update status. Completed items feed into the dashboard progress rate.

Step 3: Complete Hospital Bag and Contacts

Hospitals and postpartum care centers provide different items, so adjust the hospital bag list based on your admission guide. Fill real phone numbers in the contact sheet so your support person can act quickly.

Step 4: Track Post-Birth Admin

Use the Admin sheet to track birth registration, Happy Birth applications, public health center services, workplace leave, and insurance tasks. Eligibility and deadlines vary by location and household status.

Tips

Keep One Shared Source of Truth

Avoid multiple copied files. Upload the workbook to Google Drive or keep one cloud copy so everyone works from the same source.

Adjust the Bag List to Your Hospital

The workbook includes a practical baseline list. Delete or add items according to your hospital or postpartum care center guide.

Review Warning Signs With the Support Person

The person who gave birth may be too tired or overwhelmed to judge symptoms alone. Review the postpartum warning sheet with your support person before delivery.

Related Guide

• Childbirth Preparation Guide — hospital bag, warning signs, newborn checks, and birth admin explained

FAQ

Can this workbook be used as a medical record?

No. It is a preparation and tracking checklist. Diagnosis, treatment, and emergency decisions should follow your medical team’s instructions.

Do task due dates update automatically?

Yes. Change the due date in the Overview sheet and the checklist due dates update automatically.

Does it work in Google Sheets?

Yes. Upload the file to Google Drive and open it with Google Sheets. Some visual formatting and print layout may differ slightly from Excel.

Can I use this for a planned C-section?

Yes. The workbook includes C-section wound warning signs and general packing sections. Follow your hospital’s instructions for fasting, admission timing, and surgery-specific preparation.