Free Excel Travel Planner Template — Itinerary, Budget & Packing List
Plan your entire trip in one file: daily itinerary, travel budget tracker, accommodation details, and packing checklist with auto-calculated expenses.
Flight confirmations in your inbox, hotel info in a note app, budget guesses in your head — sound familiar? This travel planner keeps your entire trip organized in a single file: itinerary, budget, accommodation, and packing list.
Key Features
✈️ Trip Overview
- Destination, travel dates, and travel companions
- Flight details: airline, flight number, departure/arrival times, booking reference
- Currency exchange rate input with automatic local ↔ home currency conversion
🗓️ Daily Itinerary
- Morning / afternoon / evening time blocks for each day
- Venue name, address, opening hours, and estimated duration
- Transportation mode (walking, public transit, taxi, rental car)
- Reservation required flag with booking reference field
- Restaurant info: name, price range, reservation status
💰 Travel Budget Tracker
- Category budgets: flights, accommodation, food, attractions, shopping, transport, miscellaneous
- Log actual spending and see remaining budget auto-calculated
- Foreign currency expenses auto-converted to your home currency
- Daily spending totals and overall trip cost summary
🏨 Accommodation Details
- Nightly lodging: hotel name, address, check-in/check-out times
- Booking confirmation number and contact info
- Breakfast included and parking availability flags
🧳 Packing Checklist
- Pre-loaded essentials: documents, clothing, toiletries, electronics, medication
- Checkbox to mark items as packed
- Add custom items for your specific trip
- Carry-on restrictions reminder section
How to Use
Step 1: Enter Trip Basics
Fill in the “Overview” sheet with your destination, dates, flight info, and exchange rate.
Step 2: Set Your Budget
In the “Budget” sheet, enter planned amounts for each category. Log actual expenses as they happen during the trip.
Step 3: Build Your Itinerary
Use the “Itinerary” sheet to plan each day. Flag anything that needs advance booking so you don’t miss reservation windows.
Step 4: Pack with Confidence
The night before departure, run through the “Packing Checklist” sheet to make sure nothing is left behind.
Tips
Share via Google Sheets on the Go
Convert to Google Sheets for mobile access during your trip. Share with travel companions so everyone can view and edit the itinerary in real time.
Log Expenses Daily
Spend 5 minutes each evening recording the day’s spending. You’ll have an accurate trip cost summary the moment you get home.
FAQ
How do I handle multi-country trips?
Add separate tabs per country, or include a country column in the itinerary. You can set different exchange rates for each destination.
Can it split costs among a group?
Yes. The “Settlement” sheet lets you enter the number of travelers and calculates per-person costs automatically, including who owes whom.